Kristen Owen

- Account Management over 500 suppliers and subcontractors
- Open mail, date stamp, matching of invoice to purchase order/field ticket both manual and electronic
- Daily entry of payable to appropriate ledger account for up to 25 Rigs (1000 + per month)
- Check Runs, note payments, ACH – Match checks to invoice support document; scan or file
- Set up and maintain vendor accounts; obtain W-9 prior to payment; process year end 1099’s
- Review, reconcile and enter out of pocket expense; process payments as needed
- Manage over 40 company credit cards; fund cards as needed, confirm expense, reconcile monthly and expense to ledger
- Manage fleet fuel cards; assign to drivers and reconcile monthly statement
- Manage company fleet vehicle records, process accident claims, renew tag, obtain registration/TTL
- Arrange travel for Rig hands, book flights for over 8 rigs (100 guys); book travel for President, lodging, rental car etc.
- Communication Liaison between President to include but not limited to department heads, office personnel, and outside contacts, vendors, marketing or advertising inquires.
- Prepare routine and advance correspondence on behalf of President; business letters, faxes, memos, reports, and emails.
- Attend confidential meetings; record documentation of meeting minutes.
- Order office supplies; answer phones; open and distribute incoming mail.
- Other duties as needed by President and CFO.